W2D2 Videoconferences 2018

     15 November 2018


Page Navigation:    Notes      Vidyo Tests      Schedule      Plan      Questions


To participate in a videoconference, a group must register and be scheduled. Registration is now closed. To request an exception, contact the coordinator directly.


Notes and Instructions:

  • Videoconferences will use Vidyo. For instructions on how to use Vidyo, please go to the Masterclass Library Vidyo page.
  • Videoconference connections will be made using the link from the World Wide Data Day Indico page.
  • Students do not need to report results in the videoconference. Rather, they should prepare short comments on how the measurement went, any surpises they found, or questions they have about the measurement. This short (~2 min) report is followed by moderators comments on the results so far and a Q&A. Please see the Videoconference Plan below.
  • Prior to the videoconference, the teacher should help the students prepare questions and comments indicated in item 3 above. The teacher or a designee  should also connect 5 min early to the videoconference to deal with any potential problems with the connection.



Vidyo Tests

Each participating group must have a Vidyo test to ensure a good connection on World Wide Data Day. The quality of the connection is critical to the success of the videoconference, which is the forum in which students connect with physicists and encounter the combined results. 

Vidyo Test Procedure:

  1. Sign up for one of the time slots using the W2D2 Vidyo Test Google form. (Note: the test takes only 10-15 min; you can join Vidyo anytime during the time slot.)
  2. Set up for your test, using the same device, the same room, and the same internet connection you will use on World Wide Data Day.
  3. On the day of your test and sometime in your time slot, go to the World Wide Data Day 2018 Indico page, choose the Join button and follow the instructions. 

For more detailed instructions on Vidyo, see the Masterclass Library Vidyo page

Here is the basic schedule:

  • Fri 02 Nov, 14:00-16:00 UTC 
  • Mon 05 Nov, 15:00-17:00 UTC
  • Wed 07 Nov, 15:00-17:00 UTC
  • Thu 08 Nov, 00:00-01:00 UTC and 15:00-17:00 UTC
  • Fri 09 Nov, 00:00-01:00 UTC
  • Mon 12 Nov, 15:00-16:00 UTC and 19:00-21:00 UTC
  • Tue 13 Nov, 11:00-12:00 UTC and 23:00-24:00 UTC

To convert UTC to your local time, please use a good online Time Zone Converter



Schedule of Videoconferences:

Unless otherwise noted. all videoconferences are via the Vidyo connection at the World Wide Data Day 2018 Indico page. This schedule is subject to modification.

Time (UTC) ATLAS Institutes CMS Institutes   Moderators Center
00:00 Corvallis    Hall / Wood  
02:30 Gampaha    Wood  
07:15 Thessaloniki, Karditsa-1st    Cecire  
08:30 Avlonari, Argos, Valencia, Vrilissia   Gozzelino / Cecire  
09:00   Shanghai, Sao Tome and Principe, Split, Svishtov Gozzelino / Cecire INFN-LNL
09:30 Budapest, Karditsa II, Serres-4th Senior, Qingdao   Abreu / Cecire LIP
10:00 Sofades, Serres-3rd Senior, Trikala   Abreu  / Cecire LIP
10:30 Athens-26th, Dusseldorf, M'Sila, Sofia, Sparti   Abreu / Cecire LIP
11:00   Dupnitsa, Lyon, Pravets, Vilnius, La Mulatierre Cohen / Cecire Jerusalem
11:30 Athens II, Porto, Reggio di Calabria   Dogliori / Cecire CERN
12:30 Athens-Attiki, Karnas, New York I    Cecire  
13:00   Cape Town, Radomir, Burlington Township Cohen / Wood Jerusalem
13:30   Gabrovo, Arden Hills Carillo / Wood UniIbero
14:00 Sterling, Heraklion, Radley   Albrow / Wood Fermilab
14:30   Amarillo, Jerusalem Natale / Wood CERN
16:00   Colima, New York II, Ixtenco Tlaxcala, Tenafly Dolen / Glover Fermilab
17:00 Tinton Falls, Pikesville, Lisboa, Naperville   Dolen / Glover Fermilab
17:30   Elkhart, Agueda, Mexico City-CEYCA-Godwin Gozzelino / Glover  
18:00   Cincinnati, Medford Malik / Glover UPRM
18:30 Burnaby, Hollywood (FL)   Behnke / Glover CERN
20:00   Bellevue, Milwaukee, South Bend-Adams Malik / Cecire UPRM
20:30 Palo Alto, Junin de los Andes, San Diego   Behnke /  Suarez / Cecire CERN
21:00   Mexico City-PrepaIbero, South Bend-StJoe, Ottawa (KS) Malik / Wegner UPRM
22:00   Puebla-PrepaZapata, Puebla-Prepa5Oct1968, Puebla-BUAP,  New Brighton, Mexico City-Edison Martinez / Wegner SDakotaM&T
22:30 New York III, Denver, San Diego   Martinez / Wood SDakotaM&T

* Vidyo test or equivalent completed.



Videoconference Plan:

Part Time* Activity
0 5 min prior to start Test connections, address problems
1 START Introductions and Greetings
2 5 min after start Student comments and questions on measurement
3 10 min after start Moderators discuss overall results
4 15 min after start Q&A
5 30 min after start end

* Times are flexible (except start) and not all videoconferences will take the full 30 minutes.



Questions? Contact us!