W2D2 Videoconferences

10 November 2022

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: Notes Videocon Tests Schedule Plan Moderators Questions

To participate in a videoconference, a group must register and be scheduled. Registration is now closed. To request an exception, contact the coordinator directly.

Notes and Instructions:

The main client for videoconferences will be Zoom. There will be a few videoconferences using Google Meet as well.
Students do not need to report results in the videoconference. Rather, they should prepare short comments on how the measurement went, any surpises they found, or questions they have about the measurement. This short (~2 min) report is followed by moderators comments on the results so far and a Q&A. Please see the Videoconference Plan below.
Prior to the videoconference, the teacher should help the students prepare questions and comments indicated in item 3 above. The teacher or a designee should also connect 5 min early to the videoconference to deal with any potential problems with the connection.

Videoconference Tests:

It is best to test your Zoom or Google Meet connection to ensure a good videoconference for the students on World Wide Data Day. The quality of the connection is critical to the success of the videoconference, which is the forum in which students connect with physicists and encounter the combined results.

Test Procedure:

No need to sign up. Just "show up" on a date and time slot below. (Note: the test takes only 10-15 min; you can join anytime during the time slot.)
Set up for your test, using the same device, the same room, and the same internet connection you will use on World Wide Data Day.
Feel free to use the test time to ask questions about W2D2.

Here is the current schedule:

Mon 29 Nov, 01:00-02:00 (Testing - drop in any time; Zoom)
Mon 29 Nov, 02:00-03:00 (Testing - drop in any time; Google Meet)
Mon 29 Nov, 14:00-17:30 UTC (Testing - drop in any time; Zoom)
Mon 29 Nov, 18:00-19:00 UTC (Testing - drop in any time; Google Meet)

To convert UTC to your local time, please use a good online Time Zone Converter.

Schedule of Videoconferences - tentative

Time (UTC)	ATLAS Institutes	CMS Institutes	Moderators	Zoom Channel
00:00	Junin de los Andes, Minna, Rabat		Gozzelino, Wood	A
00:30		Accra, Patna	Gozzelino, Wood	A
01:00	Islamabad, Thies Dakar		Klammer, Wood	A
02:00		Adama, Douala	Klammer, Wood	A
07:30	Stara Zagora		Hadjiiska, Cecire	B
08:30	Rodolivos	Thies Senegal, Mafra	Fankam Fankam, Cecire	B
10:00	Somerset West (SA), Estoril-Lisboa, Plovdiv, Serres-3rdSrHS, Pau		Piedra, Cecire	B
10:30		Sendai, West Chicago, Ruse, Karlovo	Assamagan, Cecire	B
12:00	Caen I, Ziguinchor I, Bragança, Yaounde, Sofia I		Shopova, Cecire	B
12:30		Shvishtov - Nikolay Katranov, Treviso, Sheffield, Varna I, Manique	Hadjiiska, Cecire	B
13:00	Somerset, Odivelas	Varna II, Svishtov - Tsvetan Radoslavov, Setif	Hadjiiska, Cecire	B
14:00	Sofia	Constantine, Medford I, Arden Hills	Epari, Cecire	B
14:30	Caen II, Yaounde, Somerset (US)		Abreu, Cecire	B
15:00		Winamac, Treviso, Sheffield, Medford II, Свищов (Shvistov)	Abreu, Cecire	B
15:30	Privas	Porto, Varna, Constantine, Hérouville Saint Clair	Rahmat, Cecire	B
16:00		Medford III, Burnaby	Ventura, Cecire	B
17:00	Cincinnati I, Loures, Lusby		Cecire, Wetzler	B
17:30		New York, Lisboa, Ottawa (US)	Uribe, Wadness	B
18:00	Casablanca, Torrance	Puebla	Carli, Niland	B
18:30		Medford IV, Abingdon, Orange	Carli, Wadness	B
19:00	Cincinnati II, Dallas		Glover, Wegner	B
21:00	Mbour, Ziguinchor II	Henrico	Malik, Wetzler	B

* Videocon test or equivalent completed.

Videoconference Plan:

Part	Time*	Activity
0	5 min prior to start	Test connections, address problems
1	START	Introductions and Greetings
2	5 min after start	Student comments and questions on measurement
3	10 min after start	Moderators discuss overall results
4	15 min after start	Q&A
5	30 min after start	end